AI-first property management
Property management with an AI teammate built in
PropBarque is a new kind of property management platform. AI helpers read leases, triage maintenance, match payments and draft replies, so your team spends less time on admin and more time on residents, owners and properties.
- Designed to cut routine admin time by 30%
- People approve every AI suggestion
- Your data is never used to train AI
Maintenance triage
Plumbing · Urgent · Suggest Rivera Plumbing, on site today by 2 PM.
ApproveChange
Good morning, Dana
Tuesday · 3 properties · 412 units
Your daily briefingReady at 6:30 AM
- Leak reported in Unit 4B, triaged as urgentNeeds a decision
- 3 leases end within 60 days, renewal drafts readyDraft ready
- 18 of 21 deposits matched to rent chargesReview 3
- 5 tenant messages with suggested repliesAI draft
Bank match
Deposit of $1,850.00 matches J. Carter, Unit 2A, May rent.
ConfirmNot this
Made for everyone in a property business
- Property managers
- Accountants
- Maintenance coordinators
- Leasing agents
- Owners
- Tenants
- Vendors
A new approach
Traditional software stores the work. PropBarque helps do it.
Most property management systems are filing cabinets with a login: your team still reads, types, sorts and chases everything by hand. PropBarque puts AI helpers inside every module to take on that routine work.
The old way
Busy work, by hand
- Staff re-type lease terms and check them line by line
- Every maintenance request is read, sorted and assigned manually
- Month-end means matching bank lines to the ledger one by one
- Owners call to ask how their property is doing
- New hires need weeks of training before they are productive
With PropBarque
AI drafts, your team decides
- The lease reader pulls every term and flags differences for you to confirm
- Maintenance triage suggests urgency, trade and the best vendor
- Bank match pairs deposits with charges for one-click review
- Statement summary writes a plain-language update for every owner
- Under two hours of training per role, with a help assistant on every screen
By design
Built to give your team hours back every week
15
AI helpers built in
Across leasing, maintenance, messages and money.
30%
less time on routine work
Our target for lease audits, work-order triage and report prep.
<2 hrs
training per role
Plain screens, guides and a help assistant.
0
actions without your approval
AI never moves money, changes a lease or sends a notice on its own.
How the AI works
AI suggests. People decide.
Every helper follows the same simple loop, so your team always knows what the AI did and why.
01
It reads the busywork
Leases, invoices, bank lines, messages and requests are read the moment they arrive, using only what the signed-in person is allowed to see.
02
It suggests the next step
A draft, a match or a label appears where you work, with the sources it used and how confident it is.
03
You approve or change it
One click to accept, edit or reject. Nothing moves money, changes a lease or sends a notice on its own.
04
Everything is recorded
Each suggestion and decision is logged, and helpers that are not accepted often enough are fixed or switched off.
Your AI teammate
Fifteen helpers that take on the routine work
Each helper lives inside the module where the work happens. Here are a few your team will meet on day one.
Daily briefing
A short morning summary for each person: what changed overnight, what is overdue and what needs a decision, with links to every record.
Saves: the first half hour of the day
Lease reader
Reads each signed lease, pulls rent, dates, deposit, fees and special clauses with the page they came from, and flags anything that differs from your records.
Saves: lease audits and data entry
Maintenance triage
Sets the category, urgency and trade for every request, flags emergencies straight away and lists what details are missing.
Saves: sorting and chasing
Bank match
Suggests matches between bank lines and ledger entries, with the reason for each, so month-end is a review instead of a hunt.
Saves: month-end hours
Inbox helper
Routes each email, text and portal message to the right person and record, drafts a reply and summarizes long threads.
Saves: repetitive email
Statement summary
Adds a short, plain-language note to each owner statement covering collections, repairs and vacancies.
Saves: owner calls and emails
Lower cost of management
Save money, not just keystrokes
Time saved is only part of the story. PropBarque is designed to cut the everyday costs that quietly eat into every management fee.
- Fewer vendor trips. Safe self-help first, and the right trade with the right details the first time.
- Lower repair costs. Vendors ranked by past cost and response time, with owner approval limits built in.
- No double payments. The invoice reader flags likely duplicate bills before they are paid.
- Faster month-end. Suggested bank matches turn reconciliation into a quick review.
- Less bad debt. Overdue balances are ranked and reminders drafted on time, every time.
- Fewer owner calls. Every statement explains itself in plain language.
One platform
Everything you need to run the business
PropBarque is a complete property management system, not an add-on. AI is built into every part of it.
Properties & people
Portfolios, properties, units, tenants, owners and vendors, each with one clear timeline.
Leasing
Listings, showings, applications, leases and renewals, with the lease reader checking every term.
Rent & accounting
Trust-ready double-entry accounting, online rent, owner payouts and bank reconciliation.
Maintenance & inspections
Requests, triage, dispatch, vendor portal, recurring jobs and phone inspections that work offline.
Messages & documents
A shared inbox for email, text and portal messages, templates, and documents linked to every record.
Portals
Tenant, owner and vendor portals in one app people can add to their phone.
Reports
A full report library you can filter, customize, schedule and drill into, plus answers in plain English.
Admin & security
Roles, approvals, two-factor sign-in, an audit trail, AI budget controls and full data export.
Security and trust
Your data stays yours
Property data is personal and financial. We treat it that way, with security and privacy built in from the first line of code.
- Hosted in the United States on Amazon Web Services
- Encrypted in transit and at rest; tax IDs masked
- Your data is never used to train AI models
- Daily backups kept for 30 days
- Export everything, any time
- Designed to meet WCAG 2.2 AA accessibility
Early access
Become a pilot partner
PropBarque is now in early access with a small group of property management companies. If you manage from a few dozen to a few thousand units, we would love to talk.
Shape the product
Work directly with our product team. Your workflows and feedback decide what we build next.
White-glove onboarding
We help bring your data over, set up your roles and train your team at no extra cost.
Founding-partner terms
Pilot partners keep preferred terms as PropBarque grows.
FAQ
Questions, answered
What makes PropBarque different from traditional property management software?
Traditional systems record the work your team does. PropBarque also helps do it: AI helpers read leases and invoices, sort maintenance requests, match bank lines and draft replies and owner updates. Your team reviews and approves, so they spend their time on decisions instead of data entry.
Does the AI make decisions on its own?
No. AI suggests and people decide. Nothing moves money, changes a lease or sends a legal notice without a person approving it, and the AI never recommends approving or denying an applicant.
Who is PropBarque for?
Residential property management companies, from small teams to growing firms, managing single-family homes, small multifamily and apartment communities for themselves or for owners.
How do we move our data over?
You import properties, units, people, leases and opening balances from CSV files, with a full preview before anything is saved. The import assistant suggests how your fields map, and our team helps you through it.
Is our data used to train AI?
No. Your data is never used to train AI models. AI only sees the records the signed-in person can see, and only the fields a task needs.
How much does it cost?
PropBarque is in early access, and pricing depends on the size of your portfolio. Pilot partners receive founding-partner terms. Book a demo and we will walk you through the options.
Insights
Ideas for a lighter workload
Practical guidance on AI, operations and cost in property management.
-
What an AI teammate actually does in property management
Forget robots running buildings. An AI teammate reads, sorts, matches and drafts, so your people can spend their day on residents, owners and properties.
-
AI suggests, people decide: our design principle
Property management involves money, homes and legal duties. That is why every AI helper in PropBarque proposes, and a person approves.
-
Five hidden costs in property management, and how AI trims them
The biggest costs in a property management office rarely show up as a line item. They hide in re-keying, chasing, re-checking and phone tag.
See a day with an AI teammate
Book a 30-minute walkthrough. We will show PropBarque on sample data that looks like your portfolio and answer every question, with no obligation.