The PropBarque platform
A complete property management system, with AI in every module
Everything a residential property management company needs, from leasing to the owner statement, in one modern app. AI helpers sit inside each module and take on the routine work there.
Properties & people
Every property, unit and person in one place
Portfolios, properties and units with one clear timeline each: leases, work orders, payments, documents and notes, all together.
- Occupancy view with days vacant and upcoming move-outs
- Tenants, owners, vendors and prospects, with one person able to hold several roles
- Ownership shares, management agreements, approval limits and reserves
- Vendor directory with trades, service areas and insurance and license expiry alerts
- Appliances per unit, with warranty reminders and repair history
AI in this module: Ask your portfolio questions in plain English, such as “which units have been vacant for more than 30 days?”, and get an answer with links.
Lease reader · 12 Oak St, Unit 31 difference
| Term | In the lease | Page |
|---|---|---|
| Monthly rent | $1,500.00 Record says $1,450 | p. 2 |
| Lease ends | Aug 31, 2026 | p. 1 |
| Late fee | 5% after day 5 | p. 3 |
| Pet deposit | $400.00 | p. 4 |
| Renewal notice | 60 days | p. 6 |
Each term links to the quoted text on its page. Nothing changes until you confirm.
Update recordMark as checked
Leasing
From vacancy to signed lease, faster
Listings, showings, applications, leases and renewals in one flow, with every lease checked against your records.
- Listings for every vacancy, a company vacancy page and an apply link
- Showings booked without double-booking, with reminders and waitlists
- Online applications with co-applicants, guarantors and screening through a provider
- Lease documents from your template, signed electronically
- Renewal offers tenants accept in the portal, plus move-in and move-out checklists
AI in this module: The lease reader checks every signed lease against the record, and the listing writer drafts vacancy ads and flags fair-housing risks. AI never recommends approving or denying an applicant.
Bank match · Operating account, May18 of 21 matched
| Bank line | Suggested match | Amount |
|---|---|---|
| ACH CARTER J | Unit 2A · May rent High | $1,850.00 |
| DEP 0517 MOBILE | Unit 7C · May rent High | $1,325.00 |
| RIVERA PLUMBING | Bill #2291 · Unit 4B Medium | −$640.00 |
| ZELLE NGUYEN T | Unit 5A · partial rent Check | $900.00 |
Matches show why they were suggested. Your accountant confirms each one, and the trust balance is checked per owner.
Confirm 2 highReview all
Rent & accounting
Trust-ready accounting without the month-end marathon
A double-entry ledger organized by owner, where posted entries are never edited, only reversed. Accurate by design.
- Operating, trust and deposit accounts, on a cash or accrual basis per portfolio
- Rent, recurring charges, proration and late fees within state limits
- Online rent and autopay, with clear payment status and returned-payment handling
- Vendor bills, approvals, owner payouts that respect reserves, and management fees
- Owner statements on a schedule, month close with locked periods, and 1099 export
AI in this module: Bank match suggests which bank line belongs to which charge or bill, the invoice reader fills in bills and flags likely duplicates, and the collections helper drafts timely reminders.
Work order #1042 · Unit 4BUrgent
“Water is dripping from the ceiling under the bathroom upstairs. Photo attached.”Tenant request · 7:12 AM
CategoryPlumbing leak
UrgencyUrgent, same day
TradeLicensed plumber
MissingPermission to enter
Suggested vendor: Rivera Plumbing. Covers this area, average response 3 hours, average cost on similar jobs $310.
Approve and dispatchChoose another
Maintenance & inspections
The right fix, sent to the right vendor, the first time
Requests, dispatch, vendor work and inspections in one place, with emergencies handled the moment they arrive.
- Tenant requests with photos, video and permission to enter
- Emergency path for gas, flood, fire, no heat or no water, with escalation
- Owner approval above the limit, markup, and charge-back to the tenant
- Vendor portal for jobs, photos, status and invoices
- Phone inspections that work offline, and recurring jobs created before they are due
AI in this module: Maintenance triage sets the category, urgency and trade, the request assistant suggests safe self-help first, and vendor suggestion ranks vendors by trade, area, cost and response time.
Messages & documents
One inbox for every conversation
Email, text and portal messages in a shared inbox, linked to the right record, with documents stored safely alongside.
- Shared inbox for email, text and portal messages, with every sent message logged
- Templates with merge fields for notices and letters, and bulk email with opt-out
- Two-way and group texts with consent tracking
- Automatic reminders for rent due, rent late, lease ending and inspections
- Private documents linked to records, with preview, search and virus scanning
AI in this module: The inbox helper routes each message to the right person and record and drafts a reply, and the document sorter labels every upload and picks out key dates.
Request assistant
My kitchen sink won’t drain.
Sorry about that. Is the disposal humming? Try the reset button underneath it first. If it still won’t drain, I’ll send it to your property team.
Portals
Self-service that tenants, owners and vendors actually use
One app for every role that people can add to their phone’s home screen. Fewer calls for your team, faster answers for everyone else.
- Tenants: pay rent, set up autopay, request repairs, message, renew or give notice
- Owners: statements, documents, inspection reports and work-order approvals
- Vendors: assigned jobs, schedule, photos, status and invoices
- Passwordless sign-in for tenants and vendors; two-factor sign-in for owners
AI in this module: In the tenant portal, the request assistant asks the right follow-up questions and suggests safe self-help, so fewer trips are needed.
Owner statement · Maple Court, MayReviewed
Money in$24,860
Money out$3,415
Your payout$20,203
All 14 units paid May rent, one a few days late. We replaced a water heater in Unit 6 ($1,240, approved by you on May 9). Unit 11 is leased from June 1, so the building will be full.
Send to owner portalEdit note
Reports
Reports owners understand
A full library of property management reports you can filter, customize and schedule, with totals that drill down to the transactions behind them.
- Rent roll, aged receivables, delinquency, ledgers, income statement and balance sheet
- Vacancy, lease expirations, work orders, vendor spend and owner payouts
- Filter by portfolio, property and date; export to CSV, Excel and PDF
- Custom columns and grouping; save, share, schedule and publish to the owner portal
AI in this module: The statement summary adds a short, plain-language note to every owner statement, and you can save any plain-English question as a report.
Admin & security
Control who sees what, and what the AI costs
Roles, approvals and an audit trail keep your business in control, with company settings you can change yourself.
- Roles, property assignments and a “view as” preview
- Two-factor sign-in, session timeout and instant deactivation
- A searchable audit log of sign-ins, permissions, money postings and AI actions
- Custom fields, alert rules, approval limits and templates
- CSV import with preview, and a full export of your records and files on request
AI in this module: Set a monthly AI budget for your company and get an alert at 80%. If the budget runs out, everything keeps working, just without suggestions.
Designed for every day
Easy to learn, hard to outgrow
The everyday details that make a system pleasant to use, built in from the start.
A home for each role
Each person sees today’s tasks, urgent work and what needs a decision, and nothing they do not use.
Find anything fast
One search box for properties, units, people, leases, work orders and documents, plus Ctrl or Cmd + K.
Never lose work
Drafts save as you go and come back after a dropped connection.
Works on your phone
Install it like an app, get alerts and close work orders from the field.
Bulk actions with preview
Post charges, assign work and send messages in bulk, and see the result before you commit.
Learn in the app
A first-login checklist, short guides for each role and plain help on every screen.
Getting started
Switching is simpler than you think
We do the heavy lifting, so your team can keep working while you move over.
01
See it on your kind of portfolio
A 30-minute walkthrough on sample data shaped like your business.
02
Bring your data over
Import properties, units, people, leases and balances from CSV, with a full preview and the import assistant to map your fields.
03
Train each role
Short, role-based guides. Most people are confident in under two hours.
04
Go live with support
We check the numbers with you before switch-over and stay close in the first weeks.
See the whole platform in 30 minutes
We will walk through the modules that matter most to you, on sample data that looks like your portfolio.